Everyone talks about AI, but I can't tell what my business actually needs
We review your processes and produce a short map: where AI saves time and where it's just a trend. Each item gets an effort and payoff estimate.
A part-time AI lead who tells you what to automate first
A Chief AI Officer (CAIO) owns AI in your business: what to adopt, in what order, and what it costs. We take that role part-time, so you don't hire a full-time executive at US salary levels. It sits between your website, your customers and your automation: we decide which routine work AI should take over first.
Quote and schedule after your brief
Who it's for
- SMB owners who hear about AI everywhere and don't know where to start
- Companies that tried ChatGPT or a chatbot and never got past the experiment stage
- Heads of sales or support who need a concrete automation plan
- Teams that want senior AI guidance without a full-time executive hire
Problems we solve
We bought several AI subscriptions and nobody uses them
We cut what's unused, keep what fits your real tasks, and write simple rules for the team. If a subscription doesn't pay for itself, we say so.
I'm worried about customer data going into third-party tools
We draft an AI usage policy: which data can be entered, which can't, who has access. We pick tools with GDPR in mind for EU and UK customers.
A full-time AI executive is out of budget, and freelancers vanish after one project
You pay monthly for agreed hours and defined deliverables. All documents, accounts and access are yours under the agreed terms, so you can replace us without losing anything.
What's included
- Interviews with the owner and key staff: where time and money go today
- Process map: what AI can take over, what it can assist with, what to leave alone
- Prioritization on a simple scale: effort, cost, risk, expected payoff
- Tool selection: ChatGPT, Claude, Gemini, n8n or Make (tools that connect apps to each other), CRMs with built-in AI
- One pilot with a measurable KPI, such as response time or number of leads processed
- An AI usage policy for the team: data, access, human review of outputs
- Team training on your real tasks, not generic examples
- A monthly report: what was done, what the KPI shows, what's next
- Links to your website and ads: AI chat, faster lead handling, automatic CRM follow-ups
Choose the scope
Use a package to describe what you need. We agree on the quote and schedule after reviewing your brief and requirements.
01
AI Audit & Roadmap
Teams that want clarity on what to do and aren't ready for a monthly retainer
- Interviews and process review
- AI opportunity map with priorities
- 90-day plan with budget estimate
- Tool and data-safety recommendations
02
Fractional CAIO
Small businesses that need an ongoing AI lead for a few hours a week
- Weekly calls and a chat for questions
- One pilot with a KPI per quarter
- Team training and an AI usage policy
- Monthly report with conclusions
03
CAIO + Implementation
Companies that want us to build the AI agents and automations, not just plan them
- Everything in Fractional CAIO
- AI agents and workflow development
- Integration with your CRM, website and messengers
- Documentation and handover training for your in-house owner
How we work
Brief and requirements
You describe the task and current workflow. We clarify requirements, choose a first stage and prepare a quote.
Process audit
We talk to the owner and the people who do the routine work. We collect facts on time spent, errors and bottlenecks.
Roadmap and pilot
We choose one pilot and set a KPI that can be measured before launch. Payment is in stages.
Launch and training
We set up the tools, train your team on real tasks and run the pilot.
Report and next step
We show the pilot results. If the KPI wasn't met, we tell you why and what to change, or we stop.
Scope and limits
- We don't promise a specific saving or sales uplift: we first measure your baseline in the pilot
- We don't replace people with AI where a mistake is costly: there AI prepares and a person decides
- We aren't a full-time executive: this is a few hours a week, not daily presence
FAQ
How is a fractional CAIO different from an AI consultant?
A consultant usually delivers a report and leaves. A CAIO owns results over time: runs pilots, tracks the KPI, trains the team and adjusts the plan each month. We can also build the automations if you want that.
How do you estimate the cost?
We prepare a quote after reviewing your brief and requirements. A first stage can cover: interviews and process review; AI opportunity map with priorities. Scope, payment and schedule are agreed before work starts.
What do you need from me?
Access to the people who do the routine work and to your core systems: CRM, email, spreadsheets. We also need one decision-maker who can say yes or no within a week. Without that, the pilot drags.
How do you handle confidential data?
We start with rules: which data may go into AI services and which may not. For EU and UK clients we plan around GDPR. All accounts and access are registered to you, so you always see where your data lives.
What if the pilot doesn't deliver?
We agree on the KPI and the success criterion upfront. If it isn't met, you get a breakdown of the cause: a poorly chosen process, weak data or the wrong tool. Then you decide whether to change approach or stop.
Can I start small?
Yes. The audit gives you a finished document you can execute yourself or with another team. If you continue with us, we can credit part of the audit fee against the first month, by agreement.
Start with your task
Describe your business, the outcome you need and your current workflow. We will clarify the requirements and prepare a quote after your brief.