Someone spends half the day copying data from PDFs into a spreadsheet
The AI extracts number, date, total, vendor and line items and writes them to your system. Your staff only reviews fields the system flags as uncertain.
Invoices, contracts and forms land in your system without manual typing
We build an AI pipeline that reads your documents, pulls out the fields you need and sends them to your accounting tool, spreadsheet or CRM. A person only reviews the hard cases.
Quote and schedule after your brief
Who it's for
- Finance teams entering supplier invoices by hand
- Legal and procurement teams reviewing many contracts
- Insurance, lending and logistics companies with a steady stream of forms
- Distributors and online sellers receiving orders as PDFs or photos
Problems we solve
Nobody notices penalty clauses and renewal dates until it is too late
We set up contract parsing for terms, amounts, penalties and auto-renewal. You get a short summary card, and key dates go into your calendar.
Scans and phone photos are read badly and the data comes out wrong
We combine OCR (turning an image into text) with a large language model. Every field gets a confidence score, and weak ones go to manual review.
Every vendor sends invoices in a different layout
The model reads layouts by meaning, not by fixed template. A new vendor format does not need a new setup.
What's included
- Audit of your documents: types, formats, scan quality, required fields
- OCR for PDFs, scans and phone photos
- Field extraction with a large language model (LLM) into structured data
- Validation: line items against totals, IBAN and VAT number formats, duplicate detection
- Manual review queue for low-confidence fields
- Integration with accounting, spreadsheets or CRM (QuickBooks, Xero, HubSpot, Google Sheets, custom API)
- A pilot on your real documents with a measurable KPI
- Testing on hard cases: skewed scans, handwritten notes, multi-page tables
- Accounts, API keys and code handed to you under the agreed terms
- Team guide and post-launch support
Choose the scope
Use a package to describe what you need. We agree on the quote and schedule after reviewing your brief and requirements.
01
Start
One document type, for example supplier invoices
- Audit and a sample set of 30–50 documents
- OCR and extraction of up to 10 fields
- Export to a spreadsheet or file
- Pilot with a KPI
02
Business
Several document types with data sent to accounting or CRM
- Up to 3 document types
- API integration with your accounting tool or CRM
- Data validation and duplicate checks
- Review interface for your staff
03
Flow
High volume, contracts, multiple sources and complex rules
- Contract analysis: terms, deadlines, risk clauses
- Intake from email, messengers and your website
- Approval rules and notifications
- Dashboard with error log and workload
How we work
Brief and requirements
You describe the task and current workflow. We clarify requirements, choose a first stage and prepare a quote.
Pilot with a KPI
We agree on a measurable goal, such as how many fields match manual entry on a test set. The pilot runs on your real documents.
Build and connect
We build the pipeline: OCR, extraction, validation, hand-off to your system. Payment is split into stages.
Edge-case testing
We test poor scans, unusual formats and bad data. We set the confidence thresholds that send a document to a human.
Launch and handover
We train your team and hand over access, keys and code. All accounts belong to you.
Scope and limits
- We do not promise perfect recognition: handwriting and damaged scans sometimes need a human.
- We do not replace your accountant or lawyer: the AI prepares data and flags issues, your specialist decides.
- We do not process documents that must never leave your network unless we agree on a self-hosted setup first.
FAQ
Which documents can you process?
Invoices, delivery notes, statements, contracts, application forms, IDs and bank statements. PDFs, scans and phone photos all work. We test harder cases on your sample set during the pilot.
What do you need from me to start?
A few dozen real sample documents (sensitive data can be redacted), the list of fields you want extracted, and access to the system the data should go into.
Is it safe to send documents to an AI model?
We use providers whose terms exclude training on your data, and API keys stay on your side. For sensitive documents we can discuss field masking or a self-hosted model. That affects the price.
What happens when the AI gets it wrong?
Errors happen. That is why we add checks (line items against totals, field formats) and a manual review queue for doubtful data. The pilot shows you the real quality before a full rollout.
Which systems can you integrate with?
Google Sheets, Excel, QuickBooks, Xero, HubSpot, Odoo, and custom databases via API. If there is no API, we use file export or an intermediate sheet.
Why is it cheaper than Western agencies?
We compare implementation options and agree on the scope. We prepare a quote after your brief.
Start with your task
Describe your business, the outcome you need and your current workflow. We will clarify the requirements and prepare a quote after your brief.